TURNBULL ESTATES HOMEOWNER
ASSOCIATION
ANNUAL MEETING MINUTES
February 17, 2011
The meeting was held at Trinity Lutheran Church, 485 Turnbull Bay Road, New Smyrna Beach, Florida 32168.
It was determined that we had a quorum, as we had obtained 105 members present (which included proxies). Mike Swortwood thanked all of our Block Captains who made this possible: Gloria Hostetler, Marie Lane, Ed and Jan Sandor, Ed Seibert and Bev and Jim Swenson.
Call to Order:
Mike Swortwood, President, welcomed the members to the 15th annual Turnbull Estates Homeowners Association meeting and thanked everyone for attending. The meeting was called to order at 7:05 p.m.
The members were reminded that a proxy vote can be used on all issues, except election of directors, therefore, their presence is required.
Introduction of Board Members:
Genie Franklin, Secretary, who has done a great job as secretary and also authors our “Neighborhood Notes”. This is published about every 3 months.
Ed Sandor, Treasurer, who has taken on the task of creating (with his wife), the Welcome Baskets for new owners, which includes a copy of our Homeowner’s Restrictions.
Marie Lane, Director, who is responsible for the front entrance throughout the year and our holiday decorations for the last 5 years.
Ed Seibert, who has not only taken on the responsibility of Vice President, but also is keeping our owners’ address list current. Ed has also met with the City and County on several occasions for the good of the community, including the issue of the lights in Phase II.
The minutes from the previous annual meeting were read and approved.
Treasurer’s Report:
Treasurer’s report was given for the period ending February 17, 2011, and Ed Sandor explained the Budget for the 2011/2012 year. The association has no outstanding debts. Questions were answered regarding our property maintenance and Mr. Rosky wanted to know how many units are in the townhouses are divided into for Budget purposes (33).
Tom Craig motioned to approve the 2011/2012 Budget and it was approved by all.
Nomination of Directors:
There is 1 3-year Director position open. Terry Tennyson nominated Genie Franklin, who indicated that she would be willing to continue to serve. No other nominations were received, either formally or from the floor.
Old Business:
Mike Swortwood talked again about our most problematic restrictions/violations, which are:
Dogs: Must be on a leash at all times; they are not permitted on the golf course. The City requires you to scoop up all droppings. EVEN ON YOUR OWN PROPERTY.
Commercial Vehicles/Trailers: (Trucks, trailers or cars with lettering or advertising) There will be NO parking overnight outside of your garage, and during the daytime, only marked business vehicles who are servicing your home maintenance needs may park for the period of time they are working on the service they are being paid for (such as Time Warner Cable, air conditioning service trucks, satellite dish installation trucks, etc.
Parking: Is restricted to the streets or driveways. (NO parking on vacant lots, emergency trails, or on the grass between the sidewalk and the street). DO NOT block the sidewalks with any vehicles with the exception of delivery vehicles that are permitted the time it takes to load or unload a delivery, or service vehicles to perform a service. STREET PARKING is permitted for up to 5 hours at a time, day or night. NO OVERNIGHT PARKING of any vehicle is permitted on the streets in our Community, at any time.
All changes, improvement, modifications, or construction on your property MUST first be submitted as a Request, in writing, (in the same format as used by the City of NSB for permitting) and mailed to “Turnbull Bay Country Club Estates Homeowner’s Association, Post Office Box 502, New Smyrna Beach, Florida 32170.
The ponds are in need of repair and when the water level recedes, the culverts will be repaired.
The “No Boating” rule in the ponds is still in effect, except for the remote control boats, which has been approved and they are insured. The issue of replacing the markers will be looked into.
The golf course is only responsible for their side of the ponds.
Kenneth Mina brought up that he has seen fishing in the ponds and he was directed to contact Ed Seibert in the future and he will address the issue.
Ed Sandor went to a “Turnbull Bay Road Bridge Concept Development” meeting that was held at the Garden Club. It was indicated at the meeting that there will be no bridge funding for at least 10 years and that the bridge is safe. Also, he received information that the bridge was built to purposely flood in the event of a hurricane or other event to protect environmentally sensitive areas.
Sharon Gilmore also spoke with the Project Manager and she was told that there would be funds available in 2014 for the bridge and that construction would be a 2-year process.
New Business:
Ed Sandor gave a list of all of the new owners:
1. Brian and Tami Goymour – 1840 TLD
2. James and Patrice Potts – 2722 TED
3. Michael Thompson – 1841 TLD
4. David and Diane Murphy – 1850 TLD
5. Michael Johnson – 1842 TLD
6. Daniel and Sandra Hagen – 2721 TED
Faye Faller brought up the continuing issues of feral cats. She will get with Sharon Gilmore with the names and addresses of persons that are feeding the cats and she will pursue this issue.
Gloria Hostetler had a complaint of owners who put their yard trash out for pick up after the Wednesday pick up date and it sits out in front all week. Mike Swortwood will call the City if yard waste is not picked up at the scheduled time.
Mike discussed the front lights and the problems that we had with them. They are now in working order.
Mr. Cashman discussed the light at the entrance that had been on the mornings. This repair has been made.
Ed Sandor gave the audience an update of the procedures we follow to enforce our restrictions. In summary, we need to talk with our neighbors and try to work together.
Mike Swortwood took care of making sure the the utility fence was repaired and painted on Turnbull Estates Drive.
Sharon Gilmore address the audience with regard to listening to the owners’ concerns and she tried to answer questions to improve owner/golf course rapport.
Del Marvin moved that the meeting be adjourned.
Adjourned at 8:25 p.m.
No organizational meeting was necessary as we have no new board members.
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